Bookkeeping for General Contractors

Bookkeeping That Works as

Hard

as You Do.

Construction bookkeeping is about more than keeping the books balanced. Accurate financials help general contractors track job profitability, control costs, manage cash flow, and make smarter decisions.

Book a Call
Explore services

We help general contractors solve common challenges like:

We’re busy, but I don’t know which jobs are actually making money.

I’m bidding projects, but I don’t know if my pricing is covering my true costs.

My books are months behind and I don’t know where to start.

Cash flow is unpredictable, even when projects seem profitable.

I know what I’m paying my crew, but I don’t know what they’re actually costing me.

I need financial reports I can actually understand and use.

Construction Bookkeeping Services Built for General Contractors

Our services are designed around the realities of running a construction business, combining accurate bookkeeping with industry-specific insight to help you track profitability, manage cash flow, and build a stronger financial foundation.

Understand the true cost of every project by tracking income, expenses, labor, materials, and subcontractor costs. Know which jobs are profitable and where your margins are slipping.

Keep subcontractor payments organized and maintain accurate records throughout the year to simplify reporting and tax preparation.

Understand what your crews really cost, including wages, payroll expenses, and other labor-related costs that impact profitability.

Get accurate, up-to-date books with financial reports that show where your business stands—not just reports that sit in your inbox.

Understand upcoming expenses, prepare for tax payments, and make better decisions about hiring, equipment purchases, and growth.

Move beyond historical reporting with strategic guidance around profitability, budgeting, forecasting, and long-term business goals.

Why General Contractors Need Specialized Bookkeeping & Advisory

Construction accounting is different from traditional small business bookkeeping. A general contractor’s financial picture depends on project timelines, changing costs, subcontractors, labor expenses, and the ability to understand profitability job by job. A bookkeeper and advisor who understands construction can help you answer important questions:

  • Which projects are making money?
  • Are my bids covering my actual costs?
  • How much cash do I need to get through the next few months?
  • Can I afford to hire another employee or take on a bigger project?
  • Where am I losing profit?

Accurate books don’t just help at tax time—they help you run a better business all year long.

Book a Call
One thing I liked about using baneBerry is Morgan!

She is always available and is so incredibly helpful. Business acquisition has been a breeze with her support and help. Thank you, Morgan!

Ann Zissu
Scale Food Labs
Morgan has been our bookkeeper from the start.

She set up our books and systems right away and was super helpful in helping me understand how things work in the bookkeeping world. I would highly recommend baneBerry to any business that needs a bookkeeper who is knowledgeable, dedicated, and responsive. Morgan is always friendly and super efficient, completing all that is needed to run a business smoothly.

Tad Tandler
Tad's Dad's Chili
Morgan has helped compile all the expenses for my business to prepare for taxes.

Her help has saved me several hours in trying to do it all myself. And the best part is I finally don’t have to worry about getting my taxes done on time!

Jason B.
Mountain State Landscape Services, LLC
We cannot say enough good things about Morgan and how easy she is to work with.

As other reviews have expressed, Morgan always goes above and beyond to address any of our needs and requests. Once Morgan was on our "team" I felt 10 times better about our accounting.

Justin Chinchen
Custom C.
Morgan is always willing to help in any way that she can.

She has done a great job and has improved many things for our company since she started. I have found the experience to be positive and helpful. It is easy to talk with Morgan about different situations and ideas. We are glad Morgan is here.

Anna Moore
Brighton Pediatrics
I don’t know what I would do without Morgan.

Her eye for detail and numbers is a lifesaver to me in my business. This is finally one area of my business that I don’t have to stress over anymore and I can focus on running the other aspects of my business.

Linda J.
Mountain Man Welding and Fabrication, Inc.
Morgan is great to work with!

We have complex invoicing and payroll needs and she managed the chaos and ever-changing needs so well!

Carly Szymanski
Confidence Interval
Morgan does an awesome job!

I was looking for someone to take care of my bookkeeping to get it off of my plate. Morgan stepped in and handled everything where I didn’t have to worry about a thing. Best investment!

Hannah Waldrup
Dear Brunch Design
Step 1

Book an Intro Call

Every business is different. During your discovery call, we’ll learn about your construction or service business, your current bookkeeping process, and your financial goals. We’ll answer your questions, discuss any challenges you’re facing, and recommend the service package that’s the best fit.

Step 2

Onboarding

Once you’re officially a client, we’ll send over your engagement paperwork and invite you to our secure client portal. From there, you’ll securely upload important documents like bank statements, receipts, and any information we need to get your books up and running.

Step 3

We Get to Work

Our team will reconcile your accounts, categorize transactions, manage your QuickBooks, and ensure your financial records are accurate and up to date. We can also help organize job costing, subcontractor expenses, payroll coordination, and project financials based on your service package.

Step 4

Build a Stronger Business

Each month, you’ll receive reliable financial reports that give you a clear picture of your business. As your needs grow, we’ll help you understand your cash flow, monitor project profitability, plan for hiring and equipment purchases, and make confident financial decisions through ongoing advisory and strategy sessions.

Real Client Stories

Stronger Cash Flow Starts with Faster Collections

An IT company was struggling with inconsistent cash flow despite having a healthy business. The problem wasn't overspending—it was slow-paying clients and an aging accounts receivable balance.

BaneBerry developed a streamlined collections process, cleaned up outstanding receivables, and implemented systems to keep invoices on track moving forward. The result was healthier cash flow, greater financial stability, and more working capital to invest back into the business instead of waiting on unpaid invoices.

Real Client Stories

Getting Compliant Without Missing a Beat

A growing construction company came to Baneberry relying on subcontractors for work that should have been classified as employees—a common issue in the trades that can lead to significant tax and compliance risks.

We implemented a proper payroll system, set up payroll tax reporting, and carefully calculated new pay rates to ensure the transition had minimal impact on cash flow. Today, the company operates with compliant payroll processes, organized financial systems, and the peace of mind that comes from knowing their business is built on a solid foundation.

Real Client Stories

From the Checkbook to Real Job Costing

Like many trades professionals, this excavation company owner knew the jobsite inside and out—but bookkeeping and back-office operations weren’t where he wanted to spend his time.

BaneBerry took over payroll, accounts payable, accounts receivable, and implemented job costing so he could accurately track profitability on every project. With organized books and clear financial insights, he can focus on running jobs, growing his business, and doing the work he loves.

Real Client Stories

A $32,000 Save Hiding in Plain Sight

When a concrete contractor’s previous bookkeeper moved on, they partnered with BaneBerry Bookkeeping to keep things running smoothly. While the books appeared to be in good shape, a closer review uncovered outdated accounts receivable and a costly reporting error: material vendors had been incorrectly classified as subcontractors, inflating the company’s insurance premiums year after year.

After cleaning up the books and correcting the vendor classifications, baneBerry helped the company save approximately $32,000 in insurance premiums in the first year alone. Today, they have organized, accurate financials—and the confidence that their books are working for their business, not against it.

Next Story

You've Got Questions.
We've Got Answers.

A construction-focused bookkeeper helps general contractors understand the financial side of their business by keeping records accurate, tracking project costs, organizing subcontractor expenses, and providing reports that show how the company is performing.

Unlike general bookkeeping, construction bookkeeping requires an understanding of project-based finances. We help track revenue, labor, materials, subcontractors, overhead, and other costs so you can understand profitability, improve cash flow, and make better business decisions throughout the year.

Job costing helps construction companies understand the true profitability of each project by tracking the actual costs associated with completing a job. Without accurate job costing, contractors may know how much they billed—but not whether they actually made money.

A strong job costing system tracks expenses like:

  • Labor costs and crew time
  • Payroll burden and overtime
  • Materials and supplies
  • Subcontractor costs
  • Equipment and job-related expenses
  • Overhead allocation

For general contractors, job costing answers critical questions:

  • Which jobs are most profitable?
  • Are we pricing projects accurately?
  • Are labor and material costs staying on budget?
  • Where are we losing margin?
  • Should we bid on similar projects in the future?

Accurate job costing allows contractors to make decisions based on real numbers instead of assumptions. It helps you protect your profit margins, improve estimating, identify problems earlier, and build a more profitable construction business.

General contractors should review financial reports regularly—not just at tax time. Key reports include:

  • Profit & Loss Statement: Shows revenue, expenses, and overall profitability.
  • Balance Sheet: Shows what your business owns, owes, and your overall financial position.
  • Cash Flow Statement: Shows how money moves through your business and helps explain why cash may not match profit.
  • Job Costing Reports: Show profitability by individual project.
  • Accounts Receivable Reports: Help track unpaid invoices and outstanding customer payments.
  • Budget vs. Actual Reports: Show whether projects are staying financially on track.

Reviewing these reports every month helps you identify problems earlier, improve estimating, make informed hiring decisions, and understand which areas of your business are generating the strongest profits.

We build job costing into your monthly financials by tracking labor, materials, subcontractors, and overhead by project—not just by month. This helps you understand which jobs are making money, where margins are slipping, and which projects are worth pursuing again.

Absolutely. Many of our clients come to us with months of unreconciled transactions, missing receipts, and outdated QuickBooks files. We’ll meet you where you are, clean up your books, get everything caught up, and create a system to keep your financials accurate moving forward.

Yes. We specialize in QuickBooks Online bookkeeping for construction companies and contractors nationwide. We help manage transactions, reconciliations, financial reporting, job costing, subcontractor tracking, payroll coordination, and other financial tasks specific to construction businesses.

Yes. Profit and cash flow are not the same thing—especially in construction. We help identify where your cash is going, whether it’s tied up in unfinished jobs, equipment purchases, loan payments, owner draws, or slow-paying customers, so you can make better decisions.

Yes. We help contractors track payroll-related expenses and understand the true cost of their crews, including overtime, payroll burden, and per diem when applicable. This gives you a clearer picture of what each job actually costs—not just what you paid in wages.

Yes. These are exactly the types of decisions where financial advisory can help. We look at your cash flow, current projects, upcoming expenses, and business goals to help you make decisions based on real numbers—not guesswork.

While we don’t prepare or file tax returns, we help make tax season easier by keeping your books accurate throughout the year. Clean financial records help your CPA identify deductions, prepare accurate returns, and better estimate quarterly tax payments so there are fewer surprises.

Yes. We help contractors organize subcontractor payments, maintain accurate records, and prepare for 1099 reporting. We can also help create systems for collecting W-9 forms and certificates of insurance so you’re not scrambling at year-end.

Yes. We help contractors understand their cash flow patterns, improve financial visibility, and create better systems around invoicing, accounts receivable, expenses, and upcoming obligations. The goal is to help you know what cash you have available before problems arise.

It depends on your business size, project complexity, and financial goals. We’ll review your current situation and help determine which accounting method provides the most useful financial information for running your construction company.

Yes. Job costing is one of the most important tools for contractors because it shows whether projects are actually profitable. We help track project revenue, labor, materials, subcontractors, and overhead so you can make better estimating and pricing decisions.

Yes. We work remotely with construction companies and contractors throughout the United States using secure cloud-based systems like QuickBooks Online. You don’t need to be local to have a reliable bookkeeping and advisory partner.